eptk.cloud | AI-Native Event Production Toolkit

The Problem

Event Production Is Unstructured

The live events industry still relies on fragmented spreadsheets, manual processes, and disconnected tools. Production professionals deserve better.

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Fragmented Budgets

Budgets scattered across spreadsheets with no automated tracking of invoices, purchase orders, or financial commitments. Manual data entry causes errors and delays.

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Disconnected Schedules

Production schedules, crew assignments, and venue bookings live in separate tools with no real-time coordination. Changes cascade manually across teams.

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Manual Document Processing

Financial, logistical, scheduling and talent production documentation exist in spreadsheets, PDFs and emails. Teams spend hours and hours manually processing the vague pile of information.

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Scattered Team Coordination

Production managers, crew, and vendors operate in silos without a single source of truth. When plans change, keeping everyone aligned relies on manual updates, which can lead to outdated information and on-site execution delays.

Our Solution

One Platform. AI-Powered.

eptk.cloud is a digital-native cloud platform that replaces fragmented tools with an integrated, AI-powered production workspace. Delivered as SaS with workspace-based subscriptions.

Create Your Workspace & Events

Set up a production workspace for your organization with role-based access and team collaboration, and create your events in one integrated environment.

Add Your People, Assets & Documents

Bring in your team, production assets, and documents, and start to handle all your production data in one integrated environment.

Let AI Do the Heavy Lifting

Our AI assistant processes documents, matches invoices to budget lines, suggests optimizations, and keeps everything connected. You have the lead, AI assists.

Execute & Make Informed Decisions

Run your event with confidence. Our proactive analytics provide real-time forecasts and highlight potential bottlenecks before they occur, giving your team the intelligent support they need to make critical decisions instantly.

Platform Features

Tools from Fundamentals to Flagship

Purpose built modules for every key aspect of event production, connected by AI and real-time collaboration.

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Budget Intelligence

AI-powered budget tracking that automatically extracts data from invoices and offers, and intelligently matches them to budget lines. Document-based and trackable budgeting enables accurate financials and data-driven decision making.

AI Document ParsingSmart MatchingReal-time Totals

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Production Schedule

Flexible scheduling with Kanban boards, timeline views, and data grids. AI-assisted task prioritization suggests optimal sequencing based on dependencies, deadlines, and resource availability.

AI PrioritizationKanban & TimelineDependencies

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Asset & Venue Management

Track production assets, venues, and resources across events. AI-powered capacity optimization and conflict detection ensure resources are allocated efficiently and double-bookings are eliminated.

AI OptimizationVenue DatabaseMaps Integration

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AIPM — AI Production Manager

A context-aware AI Production Manager that understands your entire production. Search documents, query budgets, check schedules, and get intelligent recommendations — all through natural conversation powered by Vertex AI.

Natural LanguageContext-AwareMulti-Tool

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Logistics & Routes

AI-optimized transport logistics with intelligent route planning and dispatch management. Coordinate vehicle movements and equipment deliveries across multiple venues with automated cost estimation.

AI Route PlanningDispatchCost Estimation

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Cloud Document Hub

Integrated structured cloud storage with optional BYOS-storage integration to Drive, SharePoint and Dropbox. AI-powered document classification automatically categorizes files, while intelligent natural language search understands and finds information across all production documents instantly.

AI ClassificationBYOS IntegrationSmart Search

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Artist & Talent Production

Comprehensive artist production management suite with AI-assisted rider processing, show scheduling, hospitality and technical production coordination. Automatically extract technical requirements from rider documents and match them to venue capabilities.

AI Rider ProcessingShow SchedulingHospitality

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Production Analytics

Intelligent production analytics beyond traditional dashboards. Track budget burn rates, production progress, team workload, and resource utilization. Predictive analytics forecast potential issues before they become problems.

AI InsightsPredictive AnalyticsReal-time

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Proactive Weather Monitoring

AI-powered weather intelligence service for outdoor events with hyper-local forecasting and alerting intelligence. Continuous monitoring of weather conditions with automated alerts, risk assessments, and contingency plan suggestions based on forecast changes and historical patterns.

AI Risk AssessmentHyper-LocalContingency Plans

Security & Compliance

Enterprise-Grade Security

Built from the ground up with data protection, privacy regulations, and enterprise security requirements in mind.

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GDPR Compliant

Full compliance with the EU General Data Protection Regulation. Transparent data processing, user rights management, and privacy-by-design architecture.

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EU Data Residency

All data is processed and stored within the European Union. Our cloud infrastructure runs exclusively in EU regions ensuring data sovereignty.

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End-to-End Encryption

Data encrypted in transit (TLS 1.3) and at rest (AES-256). Strict workspace-level isolation ensures multi-tenant data separation and enterprise-grade security.

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Role-Based Access

Granular workspace membership and role management. Control who can access, edit, or manage each workspace and its events with fine-grained permissions.

Technology

Powered by Google Cloud

An intelligent and reliable foundation: eptk.cloud is built on Google Cloud's secure and scalable infrastructure. This enables seamless real-time collaboration, and reliable protection for your data. Powerful and advanced AI is integrated directly into the core to assist your workflow, so you can focus on what matters most.

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Google Cloud Platform

World-class infrastructure powering real-time collaboration, scalable compute, and enterprise-grade reliability across all regions.

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Vertex AI

Advanced AI and large language models drive intelligent document processing, natural language understanding, and predictive production analytics.

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Google Maps Platform

Integrated geospatial intelligence for venue management, logistics route optimization, and location-aware production planning.

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Seamless Integrations

Connect your production data with the tools your team already uses. Bring your own storage (BYOS) to securely link to platforms like Google Drive, SharePoint, or Dropbox, and sync your booking calendars with standard calendars like Google Calendar or Outlook.

Team

Built by Industry Professionals

eptk.cloud is built for industry professionals, by industry professionals. Development is led by industry veteran and Founder Tuomas Karppinen, ensuring the product delivers what matters to production managers across the event industry.

Tuomas Karppinen

Founder

A seasoned event production professional with over 20 years in the live events and entertainment industry. Former Production Manager at Flow Festival — one of Finland's largest urban music festivals — managing complex multi-stage productions, large-scale budgets, logistics, and production teams of over a hundred people. After a long and successful career in event production, currently serving as Head of Technology at a leading AV system integrator, leading digital transformation initiatives and large-scale audiovisual projects for enterprise clients. This unique combination of hands-on production experience and deep technology expertise drives the vision behind eptk.cloud — building the tools that production professionals actually need, informed by real-world workflows.

AI-Native EventProduction Toolkit